Regional Assistant II

Company: Lamar Advertising Company
Location: Nashville
Posted on: September 18, 2023

Job Description:

The Atlantic Region Lamar Advertising team is in search of a Regional Assistant to provide a high level of administrative assistance in support of the region's operations.
The Regional Assistant will work out of our Nashville, TN, office and will report to the Regional Manager to support our operations in North Carolina, Virginia, South Carolina, Georgia, and Florida.

Regional Managers at Lamar are considered Executives so we're looking for someone with a strong professional presence, a sense of urgency, and high levels of organization.

What you can expect from us:

• A Monday through Friday 7:30a - 4:30p work schedule with paid holidays
• First-year earning potential of $50,960 - $66,000 / year including bonus opportunities dependent on relevant experience and qualifications
• A work environment that celebrates differences and fosters the feeling of family
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options
• Dental and vision insurance
• 120 hours of paid time off (PTO) that increases with tenure
• 401K plan with company contributions for participation
• Wellness program incentives such as medical plan premium holidays and HSA contributions In this role you'll be expected to:
  • Oversee office organization and maintenance of office equipment.
  • Work independently or within a team on special nonrecurring projects and ongoing projects.
  • Work with MIS and vendors to resolve hardware/software issues that impact effective business operations. This may include setting up equipment and doing basic troubleshooting.
  • Develop and administer systems in conjunction with direction from regional management.
  • Provide daily support to the Regional Manager and Regional Director of Real Estate.
  • Analyze data and track daily, monthly, and annual revenues for 20+ offices. Provide timely updates on a daily basis to RM as well as field GMs and SMs.
  • Assist with the capturing of weekly revenue projections from 20+ offices and RM reporting.
  • Research historical information, compare past performance to present, etc. Review, analyze, and reconcile spreadsheets, reports, sales contracts, lease agreements, and vendor contracts.
  • Aggregate data and share metrics related to sales proposals, digital deployments, lease portfolios, and barter agreements.
  • Prepare slide decks for distribution and/or presentations.
  • Create files, documents, reports, and spreadsheets.
  • Facilitate the gathering of information for management's consideration of property and company acquisitions. Participate in due diligence processes.
  • Upload, administer, and maintain company documents, statements and reports in Google Drive.
  • Using GL assignments - code, process, and submit accounts payable.
  • Facilitate purchase requests and the processing of bad debts.
  • Investigate venue options as well as pricing for company meetings. Negotiate with vendors and business partners. Obtain required approvals for all purchasing decisions.
  • Monitor relevant state legislative issues and disseminate information to appropriate RM/TM/GMs.
  • As needed, perform local errands to pick up and deliver supplies, meals, etc.
  • Maintain strict confidentiality on matters related to company personnel and performance. Human Resources & Benefits
    • Understand HR requirements and maintain confidentiality in all required matters.
    • Assist Regional Manager in obtaining new hire documents or other paperwork relating to employee status changes.
    • Assist with drug testing, pre-employment physicals, or other screenings.
    • May act as a liaison or program administrator in handling communications between Corporate and market employees.
    • Handle confidential and non-routine information and explain policies when necessary. General Administrative
      • Provide daily assistance to Regional Manager and Regional Director of Real Estate.
      • Transmit information by phone, FAX & email. Scan documents and prepare photocopies.
      • Generate business correspondence both independently and from notes. Includes business letters, memos, proposals, agendas and reports.
      • Develop filing systems and maintain archive records. Maintain backup documentation and reference reports. What we're looking for in you:
        
        Knowledge, Skills, and Abilities
        • Work requires an excellent command of the English language.
        • Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 2+ years related experience.
        • Must have knowledge of a variety of web-based and computer software applications in word processing, spreadsheets, database, and presentation software.
        • Must have a high level of interpersonal skills to handle sensitive and confidential situations.
        • The position requires consistent poise, tact, responsiveness, and diplomacy.
        • Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
        • Work requires continuous attention to detail in composing, typing and proofreading materials, establishing priorities and meeting deadlines.
        • Greeting walk-in customers with a friendly disposition.
        • Project in a professional manner on the phone, in person, and in handling written responses.
        • Develop and maintain cordial, effective working relationships.
        • Apply good judgment in decision making. Are able to make solid decisions based on policy and past practice.
        • Are solutions-oriented. Recommend solutions that reflect an understanding of policy and professional business standards.
        • Understand basic accounting principles. This is an essential requirement.
        • Show ability to generate standard business documents and reports using word processing tools such as Word and spreadsheets using Excel.
        • Proficiency with Microsoft Excel and related Google Business Suite applications is preferred.
        • Exhibit the ability to independently set priorities for work completion, and reliably complete tasks on schedule.
        • Be able to interpret and summarize data.
        • Have a broad set of skills and experience that will support effective office operations and facilities management Education and Experience
          • Minimum high school diploma or equivalent.
          • Bachelor's degree in business or another related field is preferred.
          • 1-2 years of experience in an administrative setting is preferred.
          • Or other equivalent combination of education and experience. Physical Demands and Work Environment
            • The primary work environment for this position is an office.
            • The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, and depth perception), and talking.
            • Nights spent away from home traveling are less than 10%. Who we are:
              
              Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.
              
              We provide ad space through:
              • Billboards
              • Interstate logos
              • Handpainted murals
              • Transportation and airports
              • The largest network of digital billboards in the United States We live by the Golden Rule and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.
                
                We are committed to sustainable and environmentally friendly business practices and use several innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.
                
                Want to hear more about Lamar? Check out these videos:
                • About Us
                • Our Relationships
                • Giving Back Program Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic
                  
                  Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!
                  
                  California Resident Disclaimer: California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.
                  
                  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
                  . click apply for full job details

Keywords: Lamar Advertising Company, Nashville , Regional Assistant II, Other , Nashville, Tennessee