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Architectural Project Coordinator

Company: John W. McDougall Co., Inc.
Location: Nashville
Posted on: May 16, 2022

Job Description:

Our Architectural Fa--ade Solutions division provides exterior wall panel and other building envelope systems in a variety of product and installation options. We create custom facade systems for all needs in commercial construction. The Project Coordinator role is a key part of the team supporting Project Managers in all phases of assigned project(s) including coordinating shop drawings, job setup, vendor communication, maintaining schedules, supporting the submittal process, and more.

Responsibilities:
Support project managers with submittal process; including product samples, shop drawings, product specifications, closeout documents etc.
Provide administrative assistance to Project Managers throughout lifespan of a project. This includes but is not limited to:
* Procuring Warranties
* Submitting and maintaining Insurance Certificates (*Experience with OCIP/CCIP a bonus)
* Procuring Bonds
* Collecting signatures for contract & subcontracts
* Miscellaneous data entry
Maintain and input data into job folders for active jobs on server, Spectrum, and Smartsheet
Communicate with vendors, contractors, and subcontractors
Meeting Minutes
Scheduling
Assist Estimating Department with prequalification paperwork
Miscellaneous office responsibilities

Basic Qualifications:
Proficiency with Microsoft Office
Experience with Spectrum, Blue Beam, Smartsheet preferred but not necessary
Time management and multitasking skills
Excellent organizational and planning skills
Superior verbal and written communication skills
Capable of working independently while maintaining deadlines
Ability to handle high-level sensitive and confidential information
"No task too small" attitude
Hard worker with an eye for detail
Talent for adapting to different audiences

Experience:
High School Diploma - Required
Associate or Bachelor's degree - Preferred
1-3 years of previous experience in Project Coordination or Office Administration - Preferred

Compensation & Benefits:
Competitive Pay corresponding with experience
Medical, Vision, Dental Insurance
Company Sponsored Life and Long Term Disability
Voluntary Short Term Disability and Life Policies offered
401k with company match up to 4%
PTO
Company sponsored Employee Assistance Program

Drug-Free Workplace:
We provide and require a drug-free workplace. All new hires will be subject to a pre-employment drug screening as well as randomly selected drug screenings for the duration of employment with our company.

Keywords: John W. McDougall Co., Inc., Nashville , Architectural Project Coordinator, Other , Nashville, Tennessee

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