Enterprise Project Specialist
Company: RJ Young
Posted on: January 16, 2022
RJ Young is looking for a detailed oriented, independent person who
is able to manage multiple tasks with efficiency and accuracy to
join our Bid-Desk Team as an Enterprise Project Specialist. The
Enterprise Project Specialist will provide project management,
including equipment requests, purchase orders, and other reporting
duties as assigned. This position primarily provides end-to-end
implementation processes for hardware and software, starting with
initial implementation services through the post-implementation
activities by providing general administrative functions including
creating and maintaining project-related logs, composing
correspondence, and preparing and monitoring reports.
Demonstrated ability to work in a deadline driven, team oriented
Demonstrated ability to effectively interact with all levels of
personnel within the organization.
Ability to learn new systems and functions in a fast-paced
Experience in resolving complex issues and developing solutions
acceptable to both management and the client.
Capable of exceeding goals with minimal supervision and good
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Drafts and updates project management documentation.
Provides continuous improvement on methodology and best
Assists with project implementations using project management best
Manages and coordinates multiple customer implementations
Actively interacts with project stakeholders to confirm project
completeness and governance of project documentation.
Maintains and updates project and reporting dashboards.
Provides Enterprise Services Manager with administrative and
Assists with project documentation reviews as required.
Provides feedback to management concerning potential problems and
makes recommendations for areas of improvement.
Participates in process improvement projects, and supports other
management directives as prescribed.
Creates and maintains required documentation including SharePoint
sites, organization charts, distribution lists, meeting minutes,
project logs, project schedules, requirements documents, project
budgets, and status reports.
Provides logistics related to project management support including
scheduling meetings, conference room reservations, meeting
materials preparation and distribution, as well as arranging for
and testing all meeting technology such as phones, video
teleconferencing, microphones or projection.
Verifies accuracy of product information, and pricing according to
published price structures and customer contract agreement; follows
up on any modifications to original order to ensure billing
Completes equipment requests and purchase orders based on the
quality requirements dictated by company policies and
Maximizes vendor order processing to ensure timely delivery and
invoicing in accordance with established cycle time
Creates billing process for efficient and accurate processing.
Ensures proper recording and reporting of equipment and revenue to
manufacturer if applicable with use of any GPOs.
Manage all vendor based/contracted pricing programs, including all
state/local government, education contracts and Global Purchasing
Manage and own all contract/program rules and guidelines adhering
to usage and compliancy.
Track/update and communicate any changes to vendor pricing programs
or GPOs to all appropriate internal structures.
Track and update all proposed vendor special pricing requests from
initial request to fulfilled commitment.
Consolidate complex pricing proposals into customer presentable
formats and finalize all Bid Desk RFP pricing submissions.
This job operates in a professional office environment. This role
routinely uses standard office equipment such as computers, phones,
photocopiers, filing cabinets and fax machines.
Position Type/Expected Hours of Work
Full-time role, M-F, 40-hours per week. There will be occasional
weekend or evening work required.
RJ Young provides equal employment opportunities to all employees
and applicants for employment and prohibits discrimination and
harassment of any type without regard to race, color, religion,
age, sex, national origin, disability status, genetics, protected
veteran status, sexual orientation, gender identity or expression,
or any other characteristic protected by federal, state or local
This policy applies to all terms and conditions of employment,
including recruiting, hiring, placement, promotion, termination,
layoff, recall, transfer, leaves of absence, compensation, and
Please note that the job description is not designed to cover or
contain a comprehensive listing of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time
with or without notice.
Keywords: RJ Young, Nashville , Enterprise Project Specialist, Other , Nashville, Tennessee
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