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Grants Specialist - Biological Sciences

Company: Vanderbilt University
Location: Nashville
Posted on: November 22, 2021

Job Description:

The Grants Specialist is part of the Biological Sciences Department administrative core team and is a key individual contributor responsible for assisting in the completion of pre- and post-award administrative and financial activities within the department. This position assists faculty in submitting grant proposals, preparing budgets, submitting annual reports, and manages the financial aspect of active awards. Reporting directly to the Grants Manager, the Grants Specialist works with faculty, staff and students in the Department and outside collaborators and institutions. The Grants Specialist will be responsible for internal post-award activities for an extensive portfolio of grants for departmental faculty. This will include completion of monthly projections, serving as the financial and administrative contact for their assigned faculty and completion of other tasks to maintain the awards within their portfolio. This position will also be responsible for pre-award activities including entering budgets into internal and federal proposal submission systems, monitoring active subcontracts and other pre-award items as needed. In order to maintain best practices and up-to-date knowledge of internal and external guidelines, it is expected that the Grants Specialist (Administrative Assistant) will attend all recommended trainings provided by the Sponsored Programs Administration at Vanderbilt University, the College of Arts And Science Research Office and the Department. The Department of Biological Sciences covers a broad spectrum of biology, from molecules and cells to tissues and organisms to populations and ecosystems. Award-winning faculty and graduate students teach and carry out research in Biochemistry, Structural Biology and Biophysics, Cell Biology, Genetics, Molecular Biology, Computational Biology, Evolutionary Biology, Ecology, Developmental Biology, and Neurobiology. More than 60 undergraduates each year participate in independent research projects, leading ta number of publications with undergraduate co-authors. Duties and Responsibilities

  • Assist faculty and grants manager in preparing and assembling grant proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines
  • Prepare budgets within internal and external (foundation, federal, etc.) grant submission systems ensuring budget items are accurate and compliant with applicable guidelines and regulations
  • Work with faculty to submit grant proposals in internal and external systems following sponsor and University guidelines
  • Maintains effort costing & post award financial administration
  • Provide & maintain biosketches, other support and ancillary data in a timely manner
  • Complete other pre-award duties as directed by the Grants Manager
  • For active awards, reviews budget and cost details with the lead faculty member/principal investigator [PI] related to the grant, including: personnel, effort allocated and overall expenses
  • Maintains project forecasting data
  • Provides detailed and accurate financial administration for active grant awards including, preparing and submitting project requests, budget revisions and cost transfers
  • Prepares regular and ad hoc reports to the PI, College, and Department detailing personnel, effort allocation, overall expenses and cost projections
  • Review transactions and revisions regularly to ensure federal and University compliance standards are maintained
  • Serves as department procurement requester
  • Attend trainings offered by the University, College and department regarding sponsored projects
  • Other duties as assigned Qualifications
    • An Associate's degree or combination of directly related experience and education is necessary.
    • 2-3 years of financial management and budgetary experience, preferably in an academic setting, is necessary.
    • Intermediate skill level in Excel is necessary.
    • Previous experience with Vanderbilt University pre-award and/or financial systems is preferred. Supervisory Relationships This position does not have supervisory responsibility; this position reports administratively & functionally to the Department Grants Manager. Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

Keywords: Vanderbilt University, Nashville , Grants Specialist - Biological Sciences, Other , Nashville, Tennessee

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