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Director of Facilities Management - PRN

Company: Fire Door Solutions LLC
Location: Nashville
Posted on: September 16, 2020

Job Description:

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Director of Facilities Management - PRN 16 days ago Requisition ID: 1332

Overview

The PRN Director of Facilities Management is a contract role responsible for the management of all Engineering/Maintenance and Facilities Planning activities. As such, this position has full authority and responsibility over all activities relating to this department. This includes the operation, maintenance, renovation, appearance, safety and design/engineering services.

The Director of Facilities Management administers and directs preventive and corrective maintenance programs to maintain buildings, grounds, and equipment, both fixed and portable as well as establish and direct departmental goals and objectives in accordance with those of the Hospital administration to provide and assure the basic needs for the welfare, comfort, and safety of patients, visitors, and staff as they relate to maintenance, repair, operation, and modification of all hospital buildings, grounds, mechanical and electrical systems and equipment.

This position manages expenditures for Facilities, serves as the primary contact with hospital senior management, identifies requests and assessments for Capital investments and maintenance in the building, develops and implements both short- and long-range planning regarding infrastructure and environment of care.

Role and Responsibilities

Facilitate strategic development, implementation, and evaluation of cohesive facilities services, energy management and life safety, including: reviewing operating and capital budgets; facilitate department changes as dictated by changing volumes, departmental need and maintaining safe and effective programs for computerized software systems/automation/technology, facilities services, and life safety management

Ensure and effectively manage fiscal responsibility and control over spending

Ensure effective project management and interdepartmental/interagency collaboration

Ensure life safety functions of hospital are effectively managed, have appropriate back up and contingency planning for unexpected infrastructure and/or equipment failure; and that existing systems are in good working order while maintaining compliance with TJC standards, CMS regulations, including an accurate statement of conditions document that demonstrates all fire safety and other environmental compliance and lists deficiencies and corrective action plans with timeline for completion.

Carry out responsibilities in accordance with Fire Door Solutions / Facilities Management Solutions policies and applicable laws

Conduct contract negotiations, oversee bidding process and function as clerk of the works for capital projects to ensure timely and satisfactory delivery of contractor services

Identify and implements capital and equipment plans to maintain environment of care and support modernization/renovation of patient care areas, utilizing facilities staff to minimize cost

Manage resources for a safe, functional, comfortable and aesthetically pleasing facilities

Review all relevant policies and procedures and works toward a single standard of service delivery and best practices.

Maintain external relations related to assigned areas, including government relations, local, State and Federal regulatory agencies, The Joint Commission (TJC), Department of Health, and others as needed.

Establish and implements departmental policies, procedures and reviews, including annually interpreting it to departmental staff

Prepare manuals and guidebooks covering all phases of departmental operation for use by Employees.

Communicate internally with all individuals affecting project or affected by a project, communicate externally with any individuals or agencies that may have impact on a project

Consult with department Leaders in completion of projects and assignments

Consult with outside contractors/Architects in completing scheduled work and manages construction design in order to build optimally maintainable spaces.

Perform the Financial Management activities pertaining to the preparation of the annual departmental budgets for staff, operating, and capital expenditures

Develop cost control programs for the departments

Review specifications for all equipment and construction for the hospital

Compile documentation required for the justification of projects

Provides technical information and consultation to other departments, consult with vendors on design, purchase and installation of new equipment

Review designs and prepares reports for compliance with state, local HFAP and/or Joint Commission on Accreditation of Healthcare Organization requirements and keeps permits current

Constantly advances knowledge and attends various meetings/seminars concerning specific areas or concerns within the hospital, relating to the department

Represent FMS and assigned facility through participation in both trade and professional organizations at local, state, and national levels.

Observe and enforces safety regulations and practices

Develop and maintain a positive work climate and the overall team effort of the department.

Perform related responsibilities as required or directed

Responsible for interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Ability to mentor and train individuals in the position as needed/required in trade skills, management skills and leadership skills

Requirements

Bachelor’s degree in Engineering, Business Administration or related field.  Master of Business Administration preferred or equivalent combination of education and experience.

At least ten years management experience and/or training; in a medium or large healthcare system required.

Experience in Healthcare and a proven track record of highly developed interpersonal, analytical and communication skills.

Demonstrated ability to interact and communicate effectively with all levels of the organization clients and staff alike with a focus on client and customer services

Previous experience as a Director of facilities services strongly preferred. Previous experience in an Executive Facilities Services related Leadership position preferred, but not required

Managing vendors on contract: Public sector local, state or federal government; bargaining unit environment

Familiarity with applicable codes, state requirements and NFPA/JC regulations relating to health care facilities

Exhibit general knowledge of trades related to building maintenance and repair, interpreting blueprints and/or floor plans, electrical, plumbing, refrigeration, general building construction, heating, refrigeration and vehicle mechanics

Knowledge of the principles and practices of operations and project management including coordination, communication, prioritization, troubleshooting, adherence to budget and completion of goals

High level of experience in a regulatory environment, including permitting, workplace safety, and environmental regulations to comply with local, state, and federal standards

Tact, diplomacy, and composure needed for interaction with contractors, vendors, and hospital staff

Capacity to manage a diverse workforce including bargaining unit environment; ability to embrace diversity as a strategic advantage

Strong analytical skills, attention to detail with the ability to critically think, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems

Record of managing a team of professional staff, senior level managers

Thoroughness, independence and excellent written and oral communication skills

Team player with a positive personality with a high level of confidentiality

Professional presentation and verbal and written communication skills

Work independently and within a team on special, nonrecurring and/or ongoing projects

Strong organizational, communications and interpersonal skills

Ability to work under pressure and perform multifaceted projects in conjunction with daily activities

Professional appearance and demeanor

Efficient with smartphones, tablets, computers, & Microsoft Office for reporting daily progress

Proficient usage of Microsoft Office products including Word, Excel, PowerPoint, Outlook and Access

Certificates, Licenses, Registrations

Certified Health Facilities Manager (CHFM) by the American Hospital Association Certification Center.

Other national recognized certifications pertaining to Facilities Services are acceptable as an alternative to the CHFM.

ACHE, ASHE, NFPA and other professional memberships are preferred.

Additional Requirements

Must be 21 years of age

Must have valid driver license

Must pass drug screen, criminal background check & receive required inoculations (flu/hepatitis or others as required)

Must be willing to submit to TB test, vaccination blood tests, & vaccinations when required by client (MMR, Flu, Varicella, etc.)

Keywords: Fire Door Solutions LLC, Nashville , Director of Facilities Management - PRN, Other , Nashville, Tennessee

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