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Occupancy Planning Manager

Company: Jones Lang LaSalle IP, Inc.
Location: Nashville
Posted on: May 27, 2023

Job Description:

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

To drive the client's global occupancy strategy and space management within the framework of corporate workplace programs, metrics and real estate strategy. This role will report to the Regional Occupancy Planning Director and partner closely with Portfolio Strategy and our Client's Strategic Planning team. This role drives integration with relocation management, project management and facilities management functions. The manager also serves as the single point of contact for quality control in terms of consistency in planning processes, procedures and protocols, as well as workplace design solutions. The manager has 4 to 5 direct reports and is responsible for all aspects of people management for their teamAs an Occupancy Planning Manager, you'll understand the planned 1-5-year real estate strategy for all buildings and businesses in the portfolio.

As OP Manager you will:

  • Act as main point of contact for occupancy planning initiatives and escalations specified AMER region
  • Facilitates communication between other occupancy planners, space planners, Org Space Program Managers, and other GREF team members
  • Serve as manager to a regional team of occupancy planners
  • Lead special, ad-hoc planning analyses

    What this job involves
    • Applies and validates the finance approved top-down headcount projections by business unit for a rolling, three-year planning horizon and partners with Portfolio Strategy team
    • Analysis of the client's portfolio and identifies opportunities to optimize space for all orgs within the existing and committed portfolio
    • Develops Scenario Planning to support business engagement and Portfolio Strategy
    • Analysis Occupancy & Attendance metrics and derive proposed Desk Share Ratio (DSR) for each Org/Team
    • Tracks and reports projected versus actual headcount by organization
    • Develops city and site-specific occupancy strategies with GREF Leadership and Portfolio Strategy
    • Reports the current and forecasted supply and capacity for a rolling three-year timeframe
    • Collects preliminary program requirements for each Org/Team (by building, if necessary)
    • Develops migration plans and sequencing of org level moves
    • Incorporates occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site and org-level allocations
    • Develops stacking diagrams of current and future state based on three-year headcount forecast
    • Obtains alignment organizations' agreement to migration and stacking plans
    • Coordinates scope and phasing schedule for project implementation based on stacking plans and migration strategy
    • Ensures planning is aligned with corporate guidelines, and that all scenarios support forecasted growth and organization requirements
    • Recommends and applies space policies/standards, procedures and protocols
    • Educates and ensures compliance on planning and space policies/standards, procedures and protocols
    • Reports and maintains quarterly org-level space allocation plans
    • Review Site Audit Data (including seat assignments, occupancy, vacancy, labs & equipment) and partner with local Space Planner for validation needs/timing
    • Supports the Agile Workplace program through analysis of badge data and utilization studies to inform planning recommendations
    • Partner closely with Portfolio Strategy and real estate partners to anticipate and understand the requests coming from different client groups, assess the space options available and develop options that account for competing priorities and requests.This requires strong relationship management skills along with dealing with very sensitive information.

      Technology Proficient
      • Ability to utilize software to support planning solutions and communicate ideas clearly with real estate team and lines of businesses:
      • Proficient in CAFM systems and Bluebeam preferred
      • Proficient in Microsoft Excel i.e. (pivot tables, V-Lookups, cell calculations, formulas, etc.)
      • Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations to client and lines of business
      • Ability to work in all of the Microsoft Office suite software technology
      • Conduct and actively participate in video conferencing meetings effectively

        Education / Experience
        • A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required
        • Minimum of 8 - 15 years of experience in a corporate real estate environment.
        • Previous experience in space/occupancy planning at a strategic level, plus experience with workplace strategy is highly desirable.

          What you can expect from us

          You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

          Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.


          -Atlanta, GA, Austin, TX, Dallas, TX, Dallas Fort Worth, TX, Houston, TX, Nashville, TN

          Job Tags:


          If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

          Personalized benefits that support personal well-being and growth:

          JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
          • 401(k) plan with matching company contributions
          • Comprehensive Medical, Dental & Vision Care
          • Paid parental leave at 100% of salary
          • Paid Time Off and Company Holidays
          • Flexible and Remote Work Arrangements may be available

            About JLL -

            We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

            Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

            Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

            JLL Privacy Notice

            Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

            For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

            For additional details please see our career site pages for each country.

            For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

            This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

            Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Keywords: Jones Lang LaSalle IP, Inc., Nashville , Occupancy Planning Manager, Executive , Nashville, Tennessee

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