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Administrative Support Assistant II - Davidson County

Company: University of Tennessee
Location: Nashville
Posted on: August 17, 2019

Job Description:

Save Education - High School Diploma or GED Skills - Excel - Quicken - Point - Office Experience - Microsoft Word Administrative Support Assistant II Davidson County Pay Grade 33 Duties/Responsibilities: The County Extension Administrative Support Assistant II is directly responsible to the County Director. Time allotment will be approximately 25% Agriculture and Natural Resources; 25% Family and Consumer Sciences and 25% 4-H Youth Development and 25% Resource Development. Duties include: Provide leadership for a program of activities the meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status. Greet clients and answer telephone requests in accordance with general instructions. Prepare letters, newsletters, reports, records and other related documents from rough drafts, corrected copy, or recorded media; proofread completed materials and make corrections. Gather and compile information as requested for files or reports. Maintain all administrative departmental, personnel, and financial records using the UT System as well as the hard copy files. Utilize the personal computer programs of Microsoft Office (Word, Excel, Power Point), Point, Quicken and Outlook Explorer. Inventory, order, account for, and maintain all office supplies and equipment, including but not limited to risograph, ing machine, shredder, laminator and postal machine. Compose routine letters and replies based on general instructions. Schedule meetings, arrange appointments as requested. Stay updated on all Extension Policy and Procedures and other resources. Attend administrative training, seminars, and conferences as needed to perform the job. Organize and manage the Extension office as requested. Assume other duties as assigned. Qualifications Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications): Must have a high school diploma, or equivalent. Superior communication skills (written & verbal), ability to work with the public, organizational skills. Proficient in Microsoft Office programs and social media, excel and Quicken. Preferred/Desired Qualifications: itional education beyond high school diploma preferred. There or more year's office experience preferred. Superior customer service skills with strong verbal and communications skills. Experience with Point and updates/editing web sites. UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communities, to improve lives by ressing problems and issues at the local, state and national levels

Keywords: University of Tennessee, Nashville , Administrative Support Assistant II - Davidson County, Administration, Clerical , Nashville, Tennessee

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