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Office Manager

Company: Lamar Advertising
Location: Nashville
Posted on: May 15, 2024

Job Description:

The Office Manager keeps the office spinning right round by keeping our office up to date, informed, and organized! If you're a master of office procedures, we have a great opportunity for you! Our Interstate Logos office in Nashville, TN, is now hiring a new management team member to help us enhance the Interstate Logo Program in the state of Tennessee.
The purpose of the Office Manager is to oversee all office functions and administrative responsibilities. This includes managing clerical staff, maintaining payroll hours, and keeping closely informed on all Human Resources (HR) company-wide policies and regulations. Additionally, the Office Manager is responsible for all incoming and outgoing correspondence and maintaining the integrity of processes pertaining to the Interstate Logo Program.
The Interstate Logos division of Lamar Advertising is the largest provider of contract logo signing and tourist-oriented directional signing (TODS) programs, partnering with State Transportation Agencies since 1988. Interstate Logos is a wholly owned subsidiary of Lamar Media Corp., which is a wholly owned subsidiary of Lamar Advertising.
What you can expect from us:

  • A Monday - Friday, 8 am - 5 pm work schedule
  • An hourly rate of $20/ hour dependent on relevant experience and qualifications
  • 120 hours of paid time off (PTO) that increases with tenure
  • 12 paid company holidays including Presidents Day and Juneteenth
  • A comprehensive 30 day training program
  • Career advancement opportunities
  • Ongoing professional development and internal leadership programs to maximize your career potential
  • Multiple medical plan options
  • Dental and vision insurance
  • 401K plan with company contributions for participation
  • Paid parental leave
  • Wellness program incentives such as medical plan premium holidays and HSA contributions

    What we are looking for in YOU:

    • Working knowledge of Microsoft Office Suite (Word, Excel, etc.), experience with Database related applications, and the ability to learn and become proficient with various company applications.
    • An aptitude with numbers and a working knowledge of accounting functions.
    • Strong organizational skills and experience with prioritizing duties and meeting deadlines.
    • Excellent command of the English language, both written and oral. Ability to converse with persons of various social, cultural, economic, and educational backgrounds.
    • Requires continual monitoring and maintaining of customer and office information.
    • Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive.
    • Must be able to work independently and as a team member.
    • Ability to use fax machine, copiers, and scanners.
    • Requires the ability to handle different challenges each day and adequately prioritize those demands.

      Education and experience:

      • A college degree in business, business administration, or related field is preferred.
      • A minimum of 1 year experience in an administrative/office setting is required.
      • Training in office management education preferred.
      • A Valid Driver's License is required.

        Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.
        Candidates with a disability in need of an accommodation to fulfill our application requirements should email .
        A day in the life:

        • Oversee office clerical staff
        • Maintain accounts receivables (AR) for the company. This includes making customer calls, sending correspondence, documenting information in company system, reviewing AR reports and communicating with the sales department and General Manager regarding past due accounts.
        • Responsible for entering and updating client information, accounts, and contracts into company system.
        • Maintain accounts payable (AP) for the office. This includes processing invoices, recording pertinent information, coding invoices to the correct GL account, and submitting invoices to Corporate for payment.
        • Act as a liaison for corporate Human Resources (HR). This includes the Affirmative Action process, submitting employee information, assisting employees with benefit questions, worker's compensation, and assisting any other human resource requirements needed.
        • Provide administrative assistance to all employees as needed, such as assisting the sales department, preparing contracts, answering customer questions or directing them to the applicable personnel, providing invoice copies, or documenting messages as needed.
        • Provide information when requested from corporate departments (Payroll, Human Resources, Credit, Accounts Payable, Accounts Receivable, etc.) as needed.
        • Completing Monthly Bank Reconciliation and compiling all banking documents for corporate submission.
        • Run errands as needed, i.e., going to the post office and making banks deposits.
        • Complete and assist any special requests/projects from General Manager, Sales Manager, or Operations Manager.

          Other duties such as:

          • Maintenance of OSHA logs and miscellaneous truck mileage reporting as needed.
          • Handle Operations Manager and General Manager's expense reports upon reques

            Physical Demands and Work Environment:

            • The primary work environment for this position is an office.
            • The physical demands for this position include light lifting (10 to 20 lbs.) pushing, reaching, seeing (with a focus on reading, acuity, and depth perception), and talking.
            • Nights spent away from home traveling are less than 10%.

              Who we are:
              Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.
              We provide ad space through:

              • Billboards
              • Interstate logos
              • Handpainted murals
              • Transportation and airports
              • The largest network of digital billboards in the United States

                We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.
                We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.
                Lamar is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic
                Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!
                California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

Keywords: Lamar Advertising, Nashville , Office Manager, Administration, Clerical , Nashville, Tennessee

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