Front office administrative assistant
Company: Graham
Location: Nashville
Posted on: April 23, 2024
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Job Description:
Position: - - - - - - - - - - - Front Office Administrative
AssistantStatus: - - - - - - - - - - - - - Full-Time Hourly (40
hours)Location: - - - - - - - - - - - Nashville, TNHours: - - - - -
- - - - - - - - - - Up to 5 year Contract Position possible, 5 days
per week, from 8am-5pm (1-hour lunch)*Strong English skills and
telephone etiquette, with strong written and verbal
communication*ABOUT THE ORGANIZATION:Welcoming and pleasant legal
office environment with positive coworkers and supervisors. Located
right in Nashville, this is an incredible resume-building
administrative job opportunity to work at the front desk in a
professional environment, for up to 5-years of stable income (with
small increases in pay every year). If you are a dependable,
hard-working, trainable individual who is great answering phones
and greeting visitors, and able to handle a wide range of office
administrative tasks, we encourage you to apply for this role
within a highly reputable office that serves an important function
in the federal government. A monthly parking stipend will also be
provided for you to cover your parking costs.COMPENSATION &
BENEFITS:Long-term full-time job opportunity in a highly reputable
officeMonthly Parking Stipend11 Paid Federal HolidaysPaid Sick
TimePaid VacationFree Fin Fit Financial Wellness BenefitFree
Personal Financial Training Library BenefitShopping Discount
Program, Workplace AdvantageEmployee Assistance Program:o - -
Counselingo - - Legal & Financial Consultationso - - Pharmacy
Discount CardESSENTIAL FUNCTIONS and RESPONSIBILITIES:Provides
support for "Front Desk " reception, which includes meeting and
greeting visitors, logging them into the visitor system and
notifying the person they are here to see.Answers the telephone
politely and forwards the call, takes messages and delivers to the
appropriate individual, or screens calls for referral to a
different agency if needed. Note that Court calls must be sent to
the appropriate legal staff that will properly respond to the
call.Escorts visitors for the Administrative Division (maintenance
personnel, service technicians, shred company, etc.).Maintains
supply stock levels in all the supply locations and notifies
Procurement when supplies need to be re-ordered.Helps to maintain
the supply stock rooms and ensures they are clean and
organized.Sends out mail by taking certified mail to the post
office 4 blocks away.Checks copier levels of paper, toner, staples,
waste toner level and general workability. Notifies IT if there are
any errors.Moves supplies and equipment that arrives to the proper
storage or staging area at the direction of the Administrative
Division staff that is responsible for said items.Assists
receptionist in assignment of conference rooms, applying postage to
letters/packages and certified mail. Receives and ships UPS/Fed Ex.
Receives and distributes hand delivery items to internal staff and
visitors as appropriate.While manning the front desk, monitors the
security cam CCTV of the exterior doors, resets the alarm panel
when needed and communicates with the Mega Center of the status of
alarms that go off.Operates copying machine. Displays working
familiarity with essential machine features to ensure the required
number of copies are produced in the proper format. Collates and
staples material as necessary.Sorts and arranges material for
filing and files material in alphabetical, numerical or
chronological order. Locates filed material based on working
knowledge of office filing system. Receives case files or other
materials which have been classified and files under established
file headings.Regular, dependable attendance and consistent
satisfactory or above job performance.Perform other related duties,
as assigned.EXPERIENCE AND REQUIRED QUALIFICATIONSProficiency in
Microsoft Office Suite (Excel, Word, Outlook)Skill in greeting and
interacting with people in a courteous and tactful manner.Skill in
operating computers and printers to produce a wide range of
documents.Education: At minimum, a high school diploma or GED.A
minimum of three-year experience with clerical duties in a
professional environment.Strong English communication skills, both
written and verbal.Friendly and personable with excellent telephone
etiquette.Strong filing abilities, comfort with office equipment,
and maintaining office suppliesPHYSICAL DEMANDSMUST INCLUDE:This
position routinely utilizes standard office equipment such as
laptops, computers, phones, photocopiers, and filing cabinets, in a
home office as well as an in-person office environment.Ability to
lift/move up to 20 pounds.This position is generally performed in a
professional office setting; 70% sitting, 20% standing, and 10%
walking.The physical requirements described are representative of
those that must be met to successfully perform the essential
functions of this position. Reasonable accommodation may be made to
enable individuals with a qualifying disability to perform the
essential functions.GENERAL INFORMATION: Applicants are assured of
equal consideration regardless of race, age, color, religion,
national origin, gender, GINA, political affiliation, membership or
non-membership in employee organization, marital status, physical
handicap which has no bearing on the ability to perform the duties
of the position. Additional information: Employment type:
Full-time
Keywords: Graham, Nashville , Front office administrative assistant, Administration, Clerical , Nashville, Tennessee
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