Project Administrative Assistant/Receptionist

Company: Choate Construction Company
Location: Nashville
Posted on: June 25, 2022

Job Description:

The Administrative Assistant will support the Construction Project Manager(s) and Assistant Project Manager(s) in word processing, filing, scheduling and coordination of meetings, various departmental functions, obtaining/stocking office supplies, coordinating direct mailings and working on special projects. This position will also be asked to complete the daily tasks of a head receptionist. Primary Responsibilities include but are not limited to: + Prepare for faxing and mailing all correspondence, Subcontracts, Purchase Orders, Change Orders and other mailings generated by the Project Manager and Assistant Manager.+ Type Subcontract and Purchase Order Agreements, verify compliance items, prepare transmittals, and interface contracts in the computer system.+ Coordinate and communicate the company's standard billing procedures to vendors, subcontractors and material suppliers.+ Prepare, execute, and notarize Conditional and Final Waivers as part of Owner Application for Payment.+ Assist covering the main reception desk.+ Prepare closeout documents as required.Skills, Knowledge, Qualifications & Experience:+ + A minimum of two (2) plus years relative experience. + Knowledge of MS Office.+ Must be detail oriented, able to multi-task and possess an excellent work ethic.+ Accurate and proficient in all outlined responsibilities.+ Experience in construction industry preferred.+ Excellent verbal and written communication skills.

Keywords: Choate Construction Company, Nashville , Project Administrative Assistant/Receptionist, Administration, Clerical , Nashville, Tennessee