Project Administrative Assistant/Receptionist
Company: Choate Construction Company
Location: Nashville
Posted on: June 25, 2022
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Job Description:
The Administrative Assistant will support the Construction
Project Manager(s) and Assistant Project Manager(s) in word
processing, filing, scheduling and coordination of meetings,
various departmental functions, obtaining/stocking office supplies,
coordinating direct mailings and working on special projects. This
position will also be asked to complete the daily tasks of a head
receptionist. Primary Responsibilities include but are not limited
to: + Prepare for faxing and mailing all correspondence,
Subcontracts, Purchase Orders, Change Orders and other mailings
generated by the Project Manager and Assistant Manager.+ Type
Subcontract and Purchase Order Agreements, verify compliance items,
prepare transmittals, and interface contracts in the computer
system.+ Coordinate and communicate the company's standard billing
procedures to vendors, subcontractors and material suppliers.+
Prepare, execute, and notarize Conditional and Final Waivers as
part of Owner Application for Payment.+ Assist covering the main
reception desk.+ Prepare closeout documents as required.Skills,
Knowledge, Qualifications & Experience:+ + A minimum of two (2)
plus years relative experience. + Knowledge of MS Office.+ Must be
detail oriented, able to multi-task and possess an excellent work
ethic.+ Accurate and proficient in all outlined responsibilities.+
Experience in construction industry preferred.+ Excellent verbal
and written communication skills.
Keywords: Choate Construction Company, Nashville , Project Administrative Assistant/Receptionist, Administration, Clerical , Nashville, Tennessee
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