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Administrative Assistant

Company: The Judge Group Inc.
Location: Nashville
Posted on: May 16, 2022

Job Description:

Location: Nashville, TNDescription: Our client is currently seeking a Administrative Assistant for a 6 month + contract.OB SUMMARY: The Administrative Assistant is responsible for providing a high level of professionalism and confidentiality in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful, and efficient.GENERAL RESPONSIBILITIES:- Administrative Support-Performs complex administrative duties, including coordinating resources across corporate functions.Composes routine correspondence with internal and external contacts. - Executive Calendar Management-Manage multiple Outlook Calendars.Interaction with both internal and external executives and assistants, as well as consultants and vendor partners.Coordination of a variety of complex executive meetings.Must be able to use best judgment to prioritize the executive's time based on greatest need.Travel scheduling for multiple executives, logistics manipulation, and problem-solving. - Time Management-Conserves executive's time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications.Ability to multi-task and meet changing deadlines. - Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and properly storing legal agreements. - Event Coordinating-Plan functions as requested, including negotiation with outside vendors for services. - Project Management-Lead multiple projects simultaneously; utilize exceptional follow-up skills. - Communications-Expert level oral and written communication skills.Ability to communicate vertically and laterally within the organization at all levels.Interact with clients, vendors, and visitors professionally. - Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions. - Oversee and ensure adequate supplies for department. - Completes all arrangements for new departmental employees (schedules new employee orientation, secures technical assets such as computer and mobile phone, and Code of Conduct sessions, etc.). - Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills. - Complete other duties as assigned.OTHER/SPECIAL QUALIFICATIONS: - Ability to handle confidential information appropriately. - Proficient at Microsoft Word, Excel, Outlook and Power Point. - High degree of flexibility required.- Good interpersonal skills. - Good organizational skills. - Ability to multi-task and work independently with minimal supervision. - Detail oriented.- Ability to effectively communicate. - Ability to work and participate in a team environment within and across departments. - Demonstrate service oriented mindset. - Some overtime may be required.Contact: eronan@judge.comThis job and many more are available through The Judge Group. Find us on the web at

Keywords: The Judge Group Inc., Nashville , Administrative Assistant, Administration, Clerical , Nashville, Tennessee

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