Administrative Assistant
Company: The Judge Group Inc.
Location: Nashville
Posted on: May 16, 2022
|
|
Job Description:
Location: Nashville, TNDescription: Our client is currently
seeking a Administrative Assistant for a 6 month + contract.OB
SUMMARY: The Administrative Assistant is responsible for providing
a high level of professionalism and confidentiality in a fast-paced
environment, often under pressure, remaining flexible, proactive,
resourceful, and efficient.GENERAL RESPONSIBILITIES:-
Administrative Support-Performs complex administrative duties,
including coordinating resources across corporate
functions.Composes routine correspondence with internal and
external contacts. - Executive Calendar Management-Manage multiple
Outlook Calendars.Interaction with both internal and external
executives and assistants, as well as consultants and vendor
partners.Coordination of a variety of complex executive
meetings.Must be able to use best judgment to prioritize the
executive's time based on greatest need.Travel scheduling for
multiple executives, logistics manipulation, and problem-solving. -
Time Management-Conserves executive's time by reading, researching,
and routing correspondence; drafting internal and external
correspondence; collecting and analyzing information; initiating
telecommunications.Ability to multi-task and meet changing
deadlines. - Document preparation and record management, including
processing expense reports and invoices; handling mail, faxes and
copying as needed; maintaining department phone and email
distribution lists; maintaining department organizational charts
and properly storing legal agreements. - Event Coordinating-Plan
functions as requested, including negotiation with outside vendors
for services. - Project Management-Lead multiple projects
simultaneously; utilize exceptional follow-up skills. -
Communications-Expert level oral and written communication
skills.Ability to communicate vertically and laterally within the
organization at all levels.Interact with clients, vendors, and
visitors professionally. - Coordinating and scheduling small and
large scale meeting and conference call logistics. Attends meetings
when assigned and reports on actions. - Oversee and ensure adequate
supplies for department. - Completes all arrangements for new
departmental employees (schedules new employee orientation, secures
technical assets such as computer and mobile phone, and Code of
Conduct sessions, etc.). - Performs special projects and tasks as
assigned to support department priorities, utilizing exceptional
follow-up skills. - Complete other duties as assigned.OTHER/SPECIAL
QUALIFICATIONS: - Ability to handle confidential information
appropriately. - Proficient at Microsoft Word, Excel, Outlook and
Power Point. - High degree of flexibility required.- Good
interpersonal skills. - Good organizational skills. - Ability to
multi-task and work independently with minimal supervision. -
Detail oriented.- Ability to effectively communicate. - Ability to
work and participate in a team environment within and across
departments. - Demonstrate service oriented mindset. - Some
overtime may be required.Contact: eronan@judge.comThis job and many
more are available through The Judge Group. Find us on the web at
www.judge.com
Keywords: The Judge Group Inc., Nashville , Administrative Assistant, Administration, Clerical , Nashville, Tennessee
Click
here to apply!
|