Administrative Support Assistant I, Sumner County

Company: University of Tennessee
Location: Gallatin
Posted on: May 16, 2022

Job Description:

Administrative Support Assistant I

Sumner County

Pay Grade 32

Position contingent upon funding.

Duties/Responsibilities:

The County Extension Administrative Support Assistant I is directly responsible to the County Director. Time allotment will be approximately, 75% 4-H Youth Development and 25% Organizational Support. Duties include:

* Provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color national origin, age, sex, disability, religion or veteran status.
* Greet clients and answer telephone requests in accordance with general instructions.
* Prepare letters, newsletters, reports, records and other related documents from rough drafts, corrected copy or recorded media; proofread completed materials and make corrections.
* Assist in maintaining computerized mail lists.
* Distribute incoming mail and prepare materials for mailing.
* Operate and maintain office equipment such as computer, printer, copier, risograph etc.
* Assist in bookkeeping responsibilities including writing receipts, preparing deposits as needed.
* Attend administrative training, seminars, and conferences as needed to perform the job.
* Maintain inventory of office supplies and postage and replenish as needed.
* Assume other duties as assigned.

Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):

* Must have a high school diploma, or equivalent.
* Superior communication skills (written & verbal), ability to work with the public, organizational skills.
* Proficient in Microsoft Office programs including Work and Excel.

Preferred/Desired Qualifications:

* Additional education beyond high school diploma preferred.
* One or more year's office experience preferred.
* Superior customer service skills with strong verbal and communication skills.
* Experience with Share Point and updates/editing web sites, social media experience.

UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee County, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth and communities, to improve lives by addressing problems and issues at the local, state and national levels.

Keywords: University of Tennessee, Nashville , Administrative Support Assistant I, Sumner County, Administration, Clerical , Gallatin, Tennessee