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Division Administrative Assistant

Company: Mid-America Apartment Communities, Inc
Location: Nashville
Posted on: September 15, 2020

Job Description:

The Division Administrative Assistant reports to the Senior Vice President over an operational division. The Administrative Assistant also provides support to the divisional multi-site team. The Administrative Assistant will interact with both internal and external customers in a fast pace environment and must be able to be proactive, efficient and maintain a high level of professionalism and discretion. Must be well organized, flexible and able to adapt to a varied work schedule, including weekends, after hours and some holidays as required. The successful candidate will embody and work to reinforce MAA's Core Values. Those values include:* Appreciating the uniqueness of each individual* Communicating openly and with integrity* Embracing opportunities* Doing the right thing at the right time for the right reasonsDuties and Responsibilities* Maintains the SVP and RVP's schedule and calendar.* Maintains and distributes divisional calendar for travel, meetings, PTO, etc.* Answers phones and directs all calls to appropriate associates.* Assists multi-site and divisional support with preparation of presentation/meeting materials.* Coordinates and plans meetings for management as needed.* Review and summarize miscellaneous reports and documents as requested.* Reviews and codes invoices for SVP approval.* Assist in planning Open Arms fundraisers.* Order supplies and services as needed.* Arrange travel schedules and make reservations for the SVP and RVP's as requested.* Schedules and facilitates job interviews for SVP and RVP's.* Maintains files, both paper and digital for SVP.* Performs other related duties as assigned to meet the needs of the business.Required Qualifications* High school diploma/GED* At least 3 years of previous administrative assistant experience and proficiency in the use of Microsoft Office software including Word, Excel, and PowerPointPreferred Qualifications* Post High School education and onsite apartment property experienceKnowledge, Skills, and Abilities* Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing spreadsheets and presentations, and other office procedures* Ability to prioritize while performing multiple tasks simultaneously* Strong listening skills* Effective organizational skills* Ability to solve customer service needs* Ability to work with confidential information and maintain appropriate discretion* Work well under pressure and time constraints* Ability to work with minimal supervision* Ability to give high attention to detail* Establish and maintain cooperative working relationships* Effective oral and written communication skills

Keywords: Mid-America Apartment Communities, Inc, Nashville , Division Administrative Assistant, Administration, Clerical , Nashville, Tennessee

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