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Assistant Director of Finance

Company: The Westin Nashville
Location: Nashville
Posted on: May 16, 2022

Job Description:

Overview: As the Assistant Director of Finance, you will be a key financial leader in the hotel. You will manage a team responsible for the timely and accurate execution of various daily, weekly and monthly responsibilities which, taken together will ensure the operational objectives of the accounting department are met. Beyond this you will help guide operators in other departments and provide leadership and training with respect to various accounting and operational objectives. Lastly you will be responsible for ensuring the hotel is consistently following established controls and prepare for any internal / external audit.Consistency and confidentiality are both key when it comes to our finances, so you will need to display an analytical, discrete approach to problems with high regard for detail and accuracy.Support Functions:Support the accounting supervisor by being a subject matter expert and first point of escalation in support of the following daily responsibilities: Balancing and posting the income journal daily Reconcile and clear the procurement card charges Responding to chargebacksSupport the accounts payable clerk by being a subject matter expert and first point of escalation in support of the following daily responsibilities: Posting non-PO invoicesReconcile and transfer invoices from procurement system to accounting system Facilitate check runs including printing checks, attaching support and routing for signature Support the accounts receivable clerk by being a subject matter expert and first point of escalation in support of the following daily responsibilities: Preparing group invoices and ensuring they are delivered within established guidelinesMaintain deposit schedule and ensure group deposits are received timely Manage the AR aging and lead credit meetingsSupport the general cashier by being a subject matter expert and first point of escalation in support of the following daily responsibilities: Collecting, verifying, and depositing daily cash dropsFacilitating routine bank audits Manage the hotel's daily cash over/short and escalate any violations to the Director of Finance and Human Resources Director Primary Functions:Ensure the hotel's operators and other leaders are meeting productivity targets by managing labor using the hotel's labor management platform and leading weekly labor meetings Reconcile the hotel's balance sheet each month and deliver with detailed support to the Director of Finance for reviewPrepare audit schedules and coordinate with external and internal auditors in the completion of their field workComplete monthly tax remittances including sales & use, occupancy and LBD tax Complete essential month end functions including preparing journal entries and facilitating the contribution of hourly team members to close Developmental Functions:Assist Director of Finance in month end commentary and analysisAssist Director of Finance in completing the monthly reforecast Assist Director of Finance in preparations for annual business plan and associated reporting Develop financial strength by contributing to monthly P&L meetingsOTHER:Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled mandatory training sessions and meetings is required.Upon employment, all employees are required to fully comply with Castlerock policies and procedures for the safe and effective operation of the hotel's facilities. Employees who violate company rules and regulations will be subject to disciplinary action, up to and including termination of employment. DISCLAIMER:The above job description is not an exhaustive list of all of the duties and responsibilities of the position, nor should it be construed as a contract. As with all positions at Castlerock, employment is "at will" or voluntary on both the part of the employee or employer. That's means employment can be terminated by either party with or without notice and/or with or without cause. ACKNOWLEDGEMENT AND RECEIPT:The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. I have read the above Overview and Position Duties and testify that I am able to perform the essential job functions for this position. _________________________________________________Employee Signature _________________________________________________Employee Name (Print) (Date) PI177829558

Keywords: The Westin Nashville, Nashville , Assistant Director of Finance, Accounting, Auditing , Nashville, Tennessee

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